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Please click on/paste the following links in the address tool bar of your browser http://cvpa-tdea.org/v3/2119-2/ for Cycle 6 and http://cvpa-tdea.org/v3/grant-cycle-007/ for Cycle 7. Carefully read the instructions on these pages and then click on “Click here for RFA and Applying for grants” at the bottom of the page to access the RFA, Grant Application document templates.
The project aims to promote greater civic participation in, and oversight of, government within the context of priority program-supported initiatives to advance good government objectives. The program had three main components or program objective areas: a. Policy advocacy and government oversight (strengthened voice); b. Organizational development and targeted training (enhanced capacity); and, c. State-Civil Society Relations, partnership between Government and CSO’s (improved accountability).
Not necessarily. Thematic areas may change with each grant cycle.
Citizens’ Voice Project is open to applicants from all provinces of Pakistan, FATA, Gilgit-Baltistan and Azad Jammu and Kashmir. However, priority districts and geographical areas will be identified for each grant cycle.
Applicants who have not been successful in receiving a grant in one funding round are welcome to apply again in another funding round.
No, grant applications for service delivery projects will not be funded. The Citizens’ Voice Project, as its name signifies, seeks to support activities which aim to strengthen citizens’ ability to influence public policy and improve accountability of state institutions.
No, the Citizens’ Voice Project will not fund an existing project. However, a grant application to the Citizens’ Voice Project could be for a distinct and separate set of activities adding on to an existing project. If the other funding is not from the US Government, the ongoing project could be used as a cost share for the new distinct and separate set of activities proposed to the Citizens’ Voice Project.
“Private” organizations include NGOs/CSOs, business/trade/professional organizations, and companies. “Public” entities are government entities of all kinds. Leveraging Private sector funding is highly encouraged.
No. Government or state-owned organizations will not be directly funded under this project. They can, however, partner with a private organization, such as an NGO. Direct funding will only be provided to civil society organizations and other private sector organizations as detailed in the RFA.
Pure research projects will not receive funding. However, grant applications can include some “applied research” that contributes directly to the success of other project activities and supports the objective of the program.
Yes. An applicant may form partnerships with other private sector institutions (university or company or other) if such collaborations would contribute to achieving the policy goals described in the grant application. However one organization must be designated as the prime recipient of funding, which will be responsible for all reporting, accounting and other obligations.
The eligibility criteria will be laid out in each solicitation document. The following is a general outline of these criteria: Applicants that are eligible to receive sub-awards from the Project include national, regional, and/or local civil society organizations working individually or in partnerships for joint implementation. Grants shall be awarded only to Pakistani entities. A brief description of potential sub-awardees is given below. Potential sub-awardees could include non-governmental organizations (NGOs), community-based organizations (CBOs), policy think-tanks, academic research and training institutes, professional/business organizations (PSOs), labor organizations as well as civil society/media partnerships. TDEA’s priority is to work with organizations that possess the following general criteria: Registered as not-for profit organization under the appropriate governmental body. Organizations working for-profit are eligible if they waive their profit element. Have basic financial management systems. Currently active in the community with existing programs. Commitment and flexibility to work in partnership with TDEA . Commitment to TDEA working principles. Credibility and proven relevant experience.
The applicant organization must meet the project eligibility criteria. Must not be a public international organization. Must not be an entity directly affiliated with TDEA or any of its Directors, Officers or employees. Must not be in the various prohibited lists of Pakistan Government, U.S. Government, as screened through different GOP, USG and UN resources maintained for prohibited organizations or individuals (sub-awardee and key personnel). Organizations whose previous awards were terminated by TDEA or USAID on performance grounds. Sub-awardee and its key personnel who never convicted by a court of competent jurisdiction in Pakistan for fine of more than Rs. 50,000 or imprisonment or both. The objective is to avoid inclusion of organizations or individuals with proven track record of fraud and lack of fiduciary behavior; individuals, political parties, and faith-based organizations whose objectives are discriminatory; and informal alliances without legal status .
The applicant organization must meet the project eligibility criteria. The applicant organization must be viable and functional with demonstrated capacities to undertake the proposed project. The objectives and key activities of the proposed project must be focused and clearly articulated. The implementation strategy must be comprehensive and should include approach of the applicant organization, procurement processes, operational and administrative controls and methodologies for implementation of the proposed activities. Monitoring and reporting capacities of the organization. A cost share, where applicable, should be indicated. A detailed and itemized budget with budget narratives/explanations .
Yes. Getting funds from other USAID projects does not exclude the applicant organizations from applying for a grant from the Citizens’ Voice Project, presuming the application is not for existing work that is already funded.
A valid application must be innovative and unique; be independently originated and developed by the applicant; be consistent with and supportive of USAID Pakistan’s strategy and objectives; and be able to meet specific programmatic needs as outlined in the solicitation documents (RFAs and Program Statements).
Yes, but no fee or profit will be paid for grant interventions.
Yes, In response to the same RFA, an applicant can apply for more than one activity through a separate application.
Citizens’ Voice Project accepts online applications only. Downloadable solicitation documents are also available on the project website. The applicant shall submit applications online in electronic copy by uploading to project website Citizens’ Voice Project
Yes. The deadline for submission is provided in each solicitation document. Detailed solicitation documents are available at solicitation
Yes. Experience of implementing donor-funded projects will be considered positively, while lack of such experience will not be a disadvantage.
The project has developed an online application management system and tracking system which enables the applicants to track the status of their applications through our website. Applicants are notified when their application is successfully uploaded on our website. All online applicants are issued a tracking number at the time of submission from which they are able to track their applications.
Yes. There is no bar on one organization applying for more than one geographic location in a province.
Yes. There is no limitation on an organization to apply for more than one province, however a separate application is required to be submitted for each province.
Yes. One applicant can apply for more than one themes under one RFA, however a separate application is required to be submitted for each theme.
Yes. One applicant can apply for more than one thematic areas in more than one geographic locations, however a separate application is required to be submitted for each thematic area.
“Cost Share” means the applicant’s contribution which it will provide for the proposed project. This constitutes the part of the total project cost which will be borne by the applicant. Although there is no requirement that applicants propose a specific cost share, cost sharing is an important element of the TDEA-recipient relationship and applicants are encouraged to contribute resources from its own, private or local sources for the implementation of the program. Contributions can be either cash or in kind.
Yes. There is no requirement for the number of years an organization has been registered. Applications will be assessed based on the strength of the technical application and capacity of the organization. However, the Citizens’ Voice Project will conduct pre-award assessments of the capacities of all short-listed applicant organizations to ensure that they have the systems in place to manage the proposed activities and grant funds competently and transparently.
Once an application is received, Citizens’ Voice Project staff reviews it to ensure that all required information has been provided and verifies that the organization is eligible for funding. Incomplete applications are not be entertained. Project staff may contact short-listed applicants to request additional information, if necessary. Project staff may also organize a visit to the office of an applicant to learn more about the organization and its capacity. Once the review process is complete, USAID’s Citizen’s Voice Project Grants Management Committee meets to review and score the application and make a recommendation as to whether it should be funded. After that, the Project Steering Committee reviews and vets the applications for final submission to USAID. This information is then sent to the USAID for further review. Final decisions are then communicated to the applicant.
Please note that the thematic areas may change in each grant cycle and the same thematic area which was applicable at the time of initial grant, may not be applicable in future periods. An applicant organization will have to pass through the competitive process once again for the same or different thematic area in a separate/ subsequent funding round in order to be eligible for a new grant.
A list of ineligible activities that cannot be funded is given in the program summary/program description portion of the solicitation document.
Yes. The grantee will be given branding and marking guidelines by the project communications department which they will have to follow for all program related activities.
Yes. USAID has specific branding and marking requirements which are binding on all successful applicants. The Grantees will have to display US flag and USAID logo along with the text “From the American People” on the project sites, reports and publications.
Grantees are encouraged to complete the activities in the given period of time. If there are extra-ordinary circumstances, these should be brought to the notice of the project well in time. The final decision of approval or rejection of an extension remains with the USAID.
The grantee organizations will be required to submit periodic progress reports for technical and financial progress as specified in the grant agreement. These requirements will be disseminated to all successful applicants. A post-award orientation will also be provided to all grantees about the terms of award and reporting requirements. For all these reports, USAID’s Citizen’s Voice Project will provide reporting templates to the Grantees.
Yes. Any unused funds shall be promptly returned back to Citizens’ Voice Project upon the completion of a project.
Yes. The project monitoring will be carried out through progress reports by the Grantees and monitoring visits by the project staff. The purpose of such monitoring visits will be to assess the progress vis-à-vis agreed targets and to monitor the operational transparency, documentation and other obligations as envisaged in the Grant Agreement. Grantees will be informed about the project teams assigned for such purposes. USAID Pakistan may also monitor program implementation jointly with the Project.
Yes. The Citizens’ Voice Project may conduct a financial audit of the project at any stage, either internally or through a Chartered Accountant Auditing Firm.
No. USAID funds cannot be used for any project/activities that have not been approved.
Yes. A post-award orientation will be provided to designated staff of all grantees. The organizational development and capacity building unit of the project will also train the designated staff of grantees on soft skills and HR practices, procurement systems and financial compliance.
In such cases, the project reserves the right to terminate the Grant Agreement and the Grantee will return all disallowed costs. In addition Citizens’ Voice Project may take other legal action as deemed appropriate.
Each quarter, the project will announce an invitation for grant applications. Each solicitation will include specify geographical areas. Please watch for future announcements in newspapers, through civil society listserves, and on the project website
No, applications on themes or in geographical locations that are not mentioned in the RFA will not be considered. All applications must follow all instructions and requirements exactly as in the RFA. The Citizens’ Voice Project considers only applications for a specific competitive application process. This means that grant applications must be submitted by specified deadlines according to specified guidelines, and all grant applications in a cycle are assessed at the same time using the same criteria as described in that solicitation (RFA).
No, the Government does not play any direct role in the process of Monitoring & Evaluation, unless the Organization/ NGO have partnered with a Government Organization and proposed them to monitor the project.